Privacy Policy

Last updated: March 7, 2025

1. Introduction

SmartHR Flow ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

2. Information We Collect

2.1 Personal Information

  • Name and contact information
  • Company details
  • Billing information
  • Login credentials

2.2 Candidate Data

  • Resume content and parsed information
  • Contact details
  • Professional history
  • Skills and qualifications

3. How We Use Your Information

  • To provide and maintain our Service
  • To process job applications and match candidates
  • To communicate with you about our Service
  • To process payments and manage your account
  • To improve our Service and develop new features

4. Data Storage and Security

We implement appropriate technical and organizational measures to protect your data. Your information is stored securely in data centers located in the United States.

5. Data Retention

We retain your information for as long as your account is active or as needed to provide you with our Service. We will delete or anonymize your information upon request unless we are legally required to retain it.

6. Third-Party Services

We use trusted third-party services for:

  • Payment processing (Stripe)
  • Authentication (Clerk)
  • Cloud infrastructure (AWS/Google Cloud)

7. Your Rights

You have the right to:

  • Access your personal information
  • Correct inaccurate data
  • Request deletion of your data
  • Object to data processing
  • Export your data

8. Cookies and Tracking

We use cookies and similar tracking technologies to improve your experience and analyze how our Service is used. You can control cookie preferences through your browser settings.

9. Children Privacy

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

10. Changes to Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Us

If you have questions about this Privacy Policy, please contact us at:
Email: privacy@smarthrflow.com